An effective way to communicate your concerns with your legislator is by writing a letter. Phone calls are the quickest method of communication, but unless your legislator is available to speak with you, your concerns will be relayed to him or her through a staff member. In this way, neither your message nor your personal touch reaches your legislator directly.
Writing a letter is simple and is, in fact, the most popular method of reaching a member of Congress. When drafting a letter, please bear in mind these few basic suggestions:
Be Direct: State the purpose of writing your legislator in the first paragraph of the letter.
Be Accurate: If your letter concerns a specific piece of legislation, identify it as such, e.g., House bill: H.R. (number), Senate bill: S. (number). The Library of Congress provides a website that will assist you in researching a House or Senate bill number. Please visit the Library of Congress at http://thomas.loc.gov/.
Be Concise: Keep the letter to one page, if possible.
Be Efficient: E-mailing or faxing your letter, as opposed to mailing it, is highly recommended. Mail typically takes four to six weeks to reach your legislator's desk. Legislators' fax numbers, e-mail addresses (if available) and other write your legislator tools can be obtained by using the Your Elected Officials page on this website.
Addressing your Letters: You can direct postal correspondence to your Senator as follows:
The Honorable (Name) United States Senate Washington, D.C. 20510
Dear Senator (Name)
You can direct postal correspondence to your Representative as follows:
The Honorable (Name) United States House of Representatives Washington, D.C. 20515